Job Description

Job Title: Administrative Assistant 3

Location: Pontiac, IL (On-site)

Schedule: 7:00 AM – 3:00 PM or 7:30 AM – 3:30 PM

Duration: 12 Months (with potential to extend)

Travel: Minimal

About the Role

We are seeking an experienced Administrative Assistant 3 to support the Director of Manufacturing Operations. This role offers a unique opportunity to work closely with leadership and have a meaningful impact within the facility and the local community.

What You’ll Do

• Provide high-level administrative and executive support including research, communication management, and clerical functions
• Manage leadership scheduling and coordinate with mid-level management
• Prepare invoices, reports, memos, financial statements, and other documentation
• Maintain records management systems and perform basic bookkeeping
• Organize agendas and logistics for committee, board, and other meetings
• Assist with community event planning and office supply management
• File and retrieve corporate documents and ensure confidential handling of sensitive information
• Travel regularly within the facility to support meetings and employee interactions

What We’re Looking For

• High school diploma or GED required
• 5-7 years of relevant administrative experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Ability to work independently, maintain confidentiality, and provide constructive feedback
• Experience with event planning and customer service skills preferred
• Professional demeanor with collaborative attitude

Why Join Us?

• Work alongside influential leaders and industry experts
• Gain exposure to operations at a world-class manufacturing facility
• Contribute to both business and community initiatives
• Receive necessary work assets to support your role

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