Job Description

Position Title: Litigation Legal Secretary

Overview:

A growing litigation practice is seeking an experienced Legal Secretary to join a high-performing team.

Core Responsibilities:

• Draft, revise, and proofread legal documents from dictation or handwritten notes
• Manage phone communications professionally and courteously
• Maintain client relations on behalf of assigned attorneys
• Route legal correspondence and pleadings appropriately
• Enter attorney time using timekeeping software
• Organize and maintain legal files (physical and electronic) in coordination with records teams
• Prepare and process forms for new matters, expense reports, reimbursements, and travel arrangements
• Coordinate support services (messenger, copy, fax, etc.)
• Manage attorney calendars, including scheduling and meeting coordination
• Assist with trial preparation and court filings, including e-filing and audit responses
• Monitor and maintain litigation docket/calendar
• Conduct basic legal research (as needed)
• Update contact and business development information in CRM
• Provide backup support to other team members as required

Qualifications:

• Minimum 3 years of litigation support experience
• Strong familiarity with trial preparation, depositions, and appellate procedures (experience with higher courts or government litigation a plus)
• Proficiency in Microsoft Office and legal document management systems (e.g., iManage)
• Experience with CRM and time entry platforms (e.g., IntApp)
• Knowledge of court procedures, rules, and legal terminology
• Accurate and efficient typing skills

Additional Requirements:

• Availability for overtime as needed
• Flexibility to support changing attorney assignments and priorities
• Willingness to adapt to firm-specific tools and systems

Preferred:

• Degree or business certification

Key Traits:

• Highly organized and detail-focused
• Strong communication and proofreading abilities
• Professional demeanor and reliability
• Ability to work independently and collaboratively

Work Schedule:

Hybrid – 3 days onsite, with a 37.5 hour work week

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